How to get your child’s passport in India in 3 days flat!

Indian Passport

I recently applied for the passport of my 10 month old on the Thursday (1st Jan 2015) and had it in my hand on Saturday (3rd of Jan 2015). If you are wondering how this was done, here is my story.

If you are expecting any hacks or cool tips, I am sorry to disappoint, but it was a boring, straight-forward process.

Disclaimer:

My wife and I both have valid Indian passports and are living in the same city from which we got our original passports issued. So your mileage may vary depending on where you are staying and whether both of you have passports. You may require additional documents if you do not fall under this category.

Other happy notes:

  1. Wife’s name on passport before marriage
    The name on my wife’s passport is the one before marriage and on the birth certificate of my child, the name is from after marriage (change in surname). We were afraid that this would be an issue and we would first have to change her passport and then apply for my child’s passport. Fortunately, this did not matter. The name on my child’s passport under the mother’s name column was entered from the birth certificate and they did not trouble us on this front.
  2. Spouse Name Endorsement
    If you go through the FAQ section of the Passport Office and if you even call their customer support (I did), they will insist that you first endorse your names on each other’s passports. Otherwise you cannot apply for your child’s passport. (On the last page of your passport, there is a line which says “Spouse Name”. You are supposed to do this after your marriage. Both of us basically felt this was quite stupid and we did not bother doing this.) 

    I was quite sure that they would send us back due to this. However, fortunately, they did not bother and did not even bring it up. If you haven’t gotten your names endorsed, don’t worry. Didn’t matter for us.
  3. Walk In Interviews
    When you fill up the form online for the passport and get an interview date – you’ll generally get something after 30-40 days. I applied on 20th Dec and got a date for 30th Jan. However, if it is for your child, it does not matter. You can simply walk-in to the Passport Seva Kendra (PSK) the next day (you need to wait for 1 day after filling in the form). The timings for walk-ins are between 9am – 10:30am in Pune. Though this could be different for the PSK you visit. So please check.

What I took:

  1. My passport (original)
  2. My wife’s passport (original)
  3. My child’s birth certificate (original)
  4. Photocopy of my passport (first and last page) – attested by me
  5. Photocopy of my wife’s passport (first and last page) – attested by me
  6. Photocopy of my child’s birth certificate – attested by me
  7. Print out of the Online Application Form Receipt – 1 copy
  8. Annexure H (http://passportindia.gov.in/AppOnlineProject/pdf/AnnexureH.pdf)
  9. A recent passport photograph of my child (3.5 cm x 4.5 cm) because she is less than 4 years old.

What I paid:

  1. Rs. 1,000/- online for the normal passport application process (don’t bother with tatkaal)
  2. Rs. 35/- in cash at the PSK for the SMS registration facility (if you want SMS updates for your passport process)

The Process:

  1. Make sure you have the birth certificate for your child. In our case, this was the only document they scrutinized and I don’t think it may be possible to apply for a passport without it.
  2. Create a username and password on the Indian Passport Site: http://passportindia.gov.in/
  3. Apply for a new passport and fill up the form the best you can.
  4. Pay the required fees (in my case, it was Rs. 1,000.00)
  5. Wait for a day.
  6. Look at the documents you require to carry with you. They have quite a handy document advisor here:
    http://passportindia.gov.in/AppOnlineProject/docAdvisor/attachmentAdvisorInp
  7. Go to the PSK at 9am. There wasn’t much of a rush for us and we moved along quickly.
    We actually entered at 9:30am and were out by 10:20am

What happens at the PSK:

  1. Tell the guard outside that you are there for your child – so this is a walk-in. He will let you in. Yes. Your child needs to be with you. Both parents can accompany the child.
  2. Go to the Token counter and hand over all the documents from #4 to #8 listed above.
  3. The guy will make a file for you and give you a token print out.
  4. You then will be asked to go to Counter A.
    In Pune, there are approximately 30 counters for the A Counter and our number came up within 30 seconds of us getting the token. (It will be shown on a screen).
  5. Meet with a friendly guy (probably on TCS roll) who will do the data entry for your documents and scan all your original documents along with the passport photo of your child.
  6. He will also take your child’s thumb print via ink pad.
  7. He will also verify your details on your application by looking at the original documents and make the necessary changes.
  8. Once everything is done, you have to go to a waiting room and wait for your token to show up for Counter B.
  9. Counters B and C are Government counters and people won’t be as friendly as from Counter A.
  10. This takes about 5 minutes. Your number will be shown on a screen. There are about 10 counters for Counter B.
  11. The junior officer will verify the documents and sign at a place in your file.
  12. You then have to move to counter C (about 6 counters for C). Wait for your token to show on the screen. Takes again about 5 – 10 minutes.
  13. The senior officer or Granting officer takes the final call on your file and will choose to grant your passport.
  14. He will keep your file with him.
  15. You return your token at a window on your way out.
    In Pune, they compulsorily make you fill the feedback form behind the token.
  16. If your passport is granted, you will probably write happy things.
  17. Exit the building.

Next Steps (via SMS & email updates):

  • Thu: Passport sent for printing
  • Thu: Passport printed
  • Fri: Passport dispatched via Speed Post
  • Sat: Passport arrives at home.

I hope this post was helpful. Please leave your comments below of experiences that you’ve had with the passport office.

If you have any particular question, please add it in the comments and I’ll try my best to address it as well.